Audit Trails and Document Tracking

Document tracking can simplify your life regardless of whether you operate a small company or a large corporation. Especially when dealing with confidential files, or documents which are essential to the success of your business’s operations. Document tracking can offer the security and efficiency benefits, in addition to ensuring compliance with regulatory requirements.

The term « audit trail » generally refers to a set of digital or physical records that track the journey of a file and its operational actions. It could range from the paper trail of a legal case to the digital records created in project management software. Audit trails are a kind of document management which helps companies adhere to the requirements of regulatory and industry standards and ensures that confidential information is safe.

An audit trail is made up of a log file which includes all the information recorded throughout the time of the electronic record, such as what actions and commands were carried out, who executed them along with the files and resources that were accessed and the time was elapsed between each event. The data is also time – and date-stamped in order to give an exact snapshot.

In the event of a security breach within your organization Audit trail records can be used to determine who was at fault. This allows you to quickly identify any suspicious activity and, if necessary, prevent future breaches. Internal fraud is a big concern for many businesses, but an audit trail can also help to identify issues with outside hackers or ransomware-related threats.

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